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Receptionist II

Responsibilities:

Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party.

Greet outside visitors in a professional manner.

May sign for incoming and outgoing packages; route to appropriate party.

Use internal paging system.

Call for car service or messenger as requested by client.

May perform filing, typing and other administrative duties as requested by client.

Assist various departments with mass mailings.

May receive and route faxes.

May schedule conference room based on client requests and order catering as needed.

Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site.

Prepare monthly production and volume reports in order to measure productivity and prepare billing charges.

May possibly perform any of the following functions at the direction of the Site Records Manager:

Set up and maintain client s kitchen areas and conference rooms, order food and make coffee.

Locate and retrieve company records as requested.

Qualifications

  • High school Diploma or equivalent.
  • 5 years direct experience as a receptionist
  • 3+ years prior experience working in a professional office environment
  • Proficiency using various office equipment.
  • Able to use computer to produce reports (Excel, Word, and PowerPoint).
  • Ability to perform routine and non-routine functions of all office equipment and systems.
  • Excellent customer service, professional attitude and appearance are a must. Ability to work overtime & meet deadlines.

PHYSICAL DEMANDS

  • Physical activity required including bending, reaching, prolonged periods of sitting.
  • May lift and/or move up to 10 lbs

What We Offer:

Competitive pay & benefits!

Comprehensive training and development programs that prepare employees to advance from within.

A company focused on creating a positive work and client environment.

Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!



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